Epos Now Alternative for Birmingham Restaurants — Bill Feeds vs Epos Now 2026
Epos Now is the biggest-spending POS brand in the UK, but Birmingham restaurant owners are increasingly switching away. Here is the honest comparison: what you get, what you pay, and what you give up.
The real cost of Epos Now for a Birmingham restaurant
Epos Now's website advertises from "£25/month." What it does not show upfront is the hardware bundle that most restaurants are bundled into:
- Epos Now touchscreen terminal: £599–£899
- Epos Now annual software plan: £1,200–£1,800/year
- Kitchen Display System (add-on): £199–£299
- Installation / setup: £100–£200 (for engineer visit)
- Year-one total: £2,200–£3,200
Bill Feeds year-one cost for the same restaurant: £228 (£19 × 12). No hardware. No engineer visit. KDS included in every plan.
Feature comparison: Bill Feeds vs Epos Now
| Feature | Bill Feeds | Epos Now |
|---|---|---|
| Starting price | £19/month | £25+/month + hardware |
| Hardware required | None (BYOD) | £600–£900 upfront |
| Kitchen Display System | Included | Add-on (extra cost) |
| QR table ordering | Included | Not available natively |
| VAT billing | Included | Included |
| Multi-branch management | Included | Add-on cost |
| WhatsApp receipts | Included | Not available |
| Offline mode | Included | Included |
| Contract | Month-to-month | 12-month minimum |
| Setup time | Under 1 hour | Engineer visit (days/weeks) |
Why Birmingham restaurants are switching
The pattern is consistent across Birmingham: restaurants sign up for Epos Now based on the advertised low monthly price, receive the hardware bundle invoice, and then discover that the KDS, multi-branch reporting, and QR ordering they need are all separate add-ons. Total year-one cost frequently exceeds £2,500.
The switching trigger is usually one of three things:
- Annual contract renewal — the moment the 12-month lock-in expires is when most owners evaluate alternatives
- Hardware failure — when the Epos Now terminal breaks and the replacement cost quote arrives, owners realise they could switch to BYOD
- Feature gap discovery — many Birmingham restaurant owners discover Bill Feeds includes QR ordering and KDS in the base price, which Epos Now charges extra for
How to switch from Epos Now to Bill Feeds in Birmingham
The switch is straightforward:
- Sign up at billfeeds.com (free trial, no card required)
- Upload your menu from a CSV or build it in the dashboard (takes 20–30 min for most menus)
- Open Bill Feeds on your existing iPad or Android tablet — or any laptop browser
- Run the POS and Epos Now in parallel for one service to verify everything works
- Cancel Epos Now — monthly customers can cancel immediately; annual customers wait for renewal
For the full Birmingham POS picture, see the Birmingham restaurant POS guide and the full Epos Now vs Bill Feeds comparison.
Switch to Bill Feeds — Birmingham's Epos Now alternative
£19/month. No hardware. No 12-month contract. KDS + QR ordering included from day one.
Set Up Free — Takes 5 Minutes