GST Billing Software for Restaurants in Hyderabad — What You Actually Need in 2026

If you run a restaurant in Hyderabad, there is a good chance you are still printing bills from a thermal printer connected to Tally, or worse, writing them by hand. It works — until the GST department comes knocking. Under India's GST framework, every restaurant bill must show your GSTIN, break down CGST and SGST separately, and follow a sequential bill numbering format. Getting this wrong can mean penalties up to ₹25,000 per offence. The good news is that switching to proper GST billing software does not have to be expensive or complicated. In this guide, we will walk you through exactly what GST compliance means for a Hyderabad restaurant, compare the top software options available in 2026, and show you why ₹999/month is genuinely all you need to stay compliant and run your operations smoothly.

What GST Compliance Means for a Hyderabad Restaurant

Most restaurants in Hyderabad fall under the 5% GST rate — that is 2.5% CGST (Central GST) plus 2.5% SGST (State GST, Telangana). This applies if your restaurant does not claim Input Tax Credit (ITC). AC restaurants that choose to claim ITC are taxed at 18%, but the majority of small and mid-sized restaurants stick with 5%.

Here is what the law requires from every bill your restaurant generates:

• GSTIN displayed on every bill — Your 15-digit GST Identification Number must be printed clearly on each invoice. No exceptions.
• Per-item tax breakdown — Each line item must show the applicable tax rate, with CGST and SGST split separately. A single "tax" line is not enough.
• HSN codes — Food items must carry the correct Harmonized System of Nomenclature code (9963 for restaurant services).
• Sequential bill numbering — Bills must follow a continuous, unique serial number. Gaps or duplicates raise red flags during audits.
• Monthly GSTR-1 and GSTR-3B filing — You need to file outward supply details (GSTR-1) and a summary return (GSTR-3B) every month. Your billing software should export data in a format your CA can use directly.

Non-compliance penalties are real. Failure to issue a proper GST invoice can attract a penalty of ₹10,000 or the tax amount due, whichever is higher. Repeated violations can escalate to ₹25,000. For a restaurant doing ₹5-10 lakh monthly revenue, that is a significant hit.

What Should You Look for in GST-Compliant Restaurant Billing Software?

GST-compliant restaurant billing software must auto-calculate 5% GST for non-AC and 18% for AC dining, generate GSTR-ready reports, and print invoices with GSTIN and SAC codes. BillFeeds handles all of this automatically with zero manual configuration required for Hyderabad restaurants.

Not every POS or billing tool handles GST correctly. Before you evaluate options, here is the checklist your software must tick:

• GSTIN printing on every receipt — Automatically, not manually typed each time.
• CGST/SGST split on every line item — The software must calculate and display both components separately.
• HSN code support — Ability to assign HSN codes to menu categories or individual items.
• Monthly tax export — One-click CSV or Excel download of all GST data for the month, ready for GSTR-1 filing.
• Sequential bill numbering — Automatic, gap-free invoice numbers that reset by financial year or continue sequentially.
• Multi-tax rate support — If you serve both food (5%) and packaged beverages (18%), the system must handle different rates on the same bill.

If the software you are considering fails any of these, it is not GST-compliant — no matter what the sales team tells you.

Top GST Billing Software Options for Hyderabad Restaurants

We compared the three most common options Hyderabad restaurant owners consider. Here is how they stack up for GST billing specifically:

Tally is a powerful accounting tool, but it was never designed for restaurant billing. It requires a desktop, needs manual GST configuration, and has no kitchen display, no table management, and no real-time order tracking. Most Hyderabad restaurants that use Tally end up running two systems — Tally for accounting and something else for actual billing.

PetPooja is a solid restaurant POS with proper GST support, but the costs add up quickly. KDS is an add-on, and pricing is opaque — you will need to call their sales team for actual rates. Annual contracts are standard, and multi-branch support is locked behind higher tiers.

Bill Feeds includes GST billing, KDS, and multi-branch from the base plan at ₹999/month. No hardware needed, no annual lock-in.

How Bill Feeds Handles GST for Hyderabad Restaurants

Bill Feeds was built with Indian GST compliance as a core feature, not an afterthought. Here is how it works in practice:

Auto CGST/SGST Calculation

When you set the tax rate on a menu item (5% for most food items), Bill Feeds automatically splits it into 2.5% CGST and 2.5% SGST on every bill. There is no manual math, no chance of errors. If you serve items at different tax rates — say, 5% for food and 18% for packaged beverages — the system handles mixed-rate bills correctly.

GSTIN on Every Receipt

Your 15-digit GSTIN is stored once in settings and printed automatically on every receipt — digital and thermal. No manual entry, no forgetting. This alone saves you from the most common GST compliance violation.

Monthly Tax Summary CSV Download

At the end of each month, download a single CSV file with all your GST data — total CGST collected, total SGST collected, bill-wise breakdown, and HSN summary. Hand this file to your CA and your GSTR-1 filing is sorted in minutes, not hours.

"Most Hyderabad restaurant owners spend 2-3 days every month compiling GST data from manual bills. With proper billing software, it takes 2 minutes — one click to download, one email to your CA."

Step-by-Step: Setting Up GST in Bill Feeds

Getting GST-compliant billing running takes less than 30 minutes. Here is the exact process:

1. Add your GSTIN in Settings — Go to Settings, enter your 15-digit GSTIN, your restaurant's legal name, and your Telangana state code. This information will appear on every bill automatically.
2. Set tax rate per menu item — For most food items, set 5% (the system auto-splits to 2.5% CGST + 2.5% SGST). If you are an AC restaurant claiming ITC, set 18% (9% CGST + 9% SGST). You can set different rates for different categories — food, beverages, packaged goods.
3. Every bill auto-calculates correctly — Place an order and the bill shows the item price, CGST amount, SGST amount, and total — all formatted exactly as GST law requires. Sequential bill numbers are generated automatically.
4. Download monthly report for your CA — At month-end, go to Reports, select the date range, and export the GST summary as CSV. The file includes bill numbers, taxable amounts, CGST, SGST, and totals — ready for GSTR-1 and GSTR-3B filing.

That is it. No accountant needed for setup. No Tally integration headaches. No manual calculations.

How Much Does POS Billing Software Cost for Hyderabad Restaurants?

Hyderabad restaurants typically pay Rs 1,200 to Rs 3,000/month for POS billing software, plus Rs 15,000 to Rs 40,000 for hardware. BillFeeds starts at Rs 999/month with no hardware purchase needed — your existing phone or tablet works as the billing terminal via any browser.

Let us talk real numbers. Here is what restaurants in Hyderabad typically spend on billing and POS:

• PetPooja — Starts around ₹1,200/month on their basic plan, but most restaurants end up at ₹2,000-3,000/month once you add KDS, QR ordering, and multi-branch. Annual contracts are standard, so you are committing ₹24,000-36,000 upfront.
• Tally — One-time license of ₹18,000 for Silver or ₹54,000 for Gold, plus annual AMC of ₹4,500-13,500. And you still need a separate POS system for actual restaurant operations.
• Manual billing — "Free" until a GST audit catches you. Fines start at ₹10,000 per incorrect invoice and go up to ₹25,000. A single audit can cost more than a full year of proper billing software.

Compare that to Bill Feeds at ₹999/month — GST billing, Kitchen Display Feeds, QR table ordering, multi-branch support, all included. No annual lock-in, cancel anytime. Over 12 months, that is ₹11,988 — less than half of what most restaurants pay for PetPooja, and a fraction of the risk from manual billing.

For a detailed comparison of all major POS systems in India, including pricing breakdowns and feature lists, read our complete guide.

If you are a Hyderabad restaurant owner still using manual bills or struggling with Tally for GST compliance, switching to purpose-built billing software is not a luxury — it is the cheapest insurance you can buy against compliance fines and wasted time.